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For summits, conferences and public gatherings

Summits and gatherings, with every guest accounted for.

From the invitation to the dais to the gate: a target for every audience, a desk for every VIP, crowds brought in by groups, and entry counted by gate and zone.

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The invitee list of a summit: each invitee's title, category, contact, zone, reply and when they were invited, with filters by segment, category, zone and reply.
An attendee's private page on a phone: confirmation of their registration and their pass's QR code.

What a large event needs, in one place

  • Invitations

    Named guests of every kind: officials, industry, media and academia, each audience with its own target.

  • Dignitaries

    Travel, stays, cars, liaison officers and the dais, worked desk by desk.

  • Crowds

    Groups with targets, quotas and captains, and turnout counted from registrations and scans.

  • The gate

    Passes by zone, gates that admit only their zones, vehicle passes and a live board.

What changes with Eventboard

Invitations that get answered.

Import your lists, divide them into segments, and send invitations by email, WhatsApp and SMS. Track every reply against target, and hand the silent to callers.

  • One record and one reply per invitee, whichever channel invited them
  • Nobody who declined or opted out is messaged again
  • Reminders before the deadline, then named callers
  • The day before, confirmed guests get their pass again
Readiness of an invitation drive: invited, delivered, seen, replied and confirmed, the items that need attention, and confirmations against target for each segment.

The dais and the hall, seated by name.

Rank the dais by order of precedence and lay out each hall by section and row. Every pass shows its holder's zone, gates and seat.

  • Dais layouts centre-out or left to right
  • Tent cards and a stage chart, ready to print
  • Seats blocked, or marked wheelchair-accessible
  • Seating copied between sessions in the same hall
The dais of an inaugural session, arranged centre-out by order of precedence with the chief guest in the centre.

Crowds brought in by groups.

Give each district or organisation a target, a quota and a captain, and see who registered, who confirmed and who came.

  • Captains add their people through a private link
  • A weekly summary to each captain, and a nudge to groups falling short
  • Coordinators follow up, the groups furthest behind first
  • Every member is a registration with a pass, so every figure is counted
Mobilisation: districts and their sub-groups, each with its coordinator, captains, target, registered, confirmed and attended, and groups at risk flagged.

Gates, zones and the live board.

Crew scan passes at every gate with their phones. Each gate admits only its zones, and the live board shows who is in, gate by gate.

  • Re-entries shown with the time and gate of the first entry
  • Walk-ins, reprints and lost passes handled at the help desk
  • Vehicle and parking passes at the vehicle gates
  • Badges printed in batches before the day
The live board on an event day: people checked in, crew, refusals, arrivals every 15 minutes, check-ins by zone, and entries at each gate.
The gate station on a phone: a pass scanned with the camera at a gate and admitted, showing the person's name and zone.

Before a large event

Priced for the event
Events with VIPs and a dais are priced as protocol packs, and mass gatherings add mobilisation. Ask for the full price sheet.
Set-up done for you
Imports, message templates, the venue and the seating, set up by our team where your pack includes it, or as a service.
Support on the day
Our team with yours on the event day, remotely or on site.
Data and access
Data stored in India, and two-step sign-in that you can require of everyone on your team.

Bring us your next event.

Tell us what you are planning. We will walk you through Eventboard with your event in mind, and send you the full price sheet.

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