Skip to content
Book a demo

For government departments and missions

Your summit, your state function and your district gathering, on one platform.

Know who has confirmed, where every VIP is, and who actually came: by district, by gate, by category. Priced to fit how departments buy.

Book a demoSee pricing
The live board on an event day: people checked in, crew, refusals, arrivals every 15 minutes, check-ins by zone, and entries at each gate.
The gate station on a phone: a pass scanned with the camera at a gate and admitted, showing the person's name and zone.

Every kind of event a department runs

  • Summits and investor meets

    Invitations with a target for each audience, delegates and dignitaries, the dais, and entry by zone.

  • State functions and ceremonies

    Protocol, VIP travel and stays, liaison officers, seating by precedence and vehicle passes.

  • Public gatherings

    Districts and mandals brought in with targets, quotas and captains, and turnout counted at the gate.

  • Trainings and workshops

    Nominations by quota, attendance by session, feedback, and certificates for those who attended.

What changes with Eventboard

Confirmations against target, at any moment.

Set a target for each audience (officials, industry, media, farmers' representatives) and see who has confirmed against it. Reminders and named callers chase the rest.

  • Invitations to named people by email, WhatsApp and SMS
  • Replies by WhatsApp button or private link, or recorded by the team from a call or a letter
  • VIP invitees who stay silent escalated to the top of the call list
  • Readiness by segment, each problem linked to where it is fixed
Readiness of an invitation drive: invited, delivered, seen, replied and confirmed, the items that need attention, and confirmations against target for each segment.

Every VIP, desk by desk.

Protocol decides what each VIP needs. The travel, accommodation and transport desks each work their part, and the liaison officer carries the VIP's day on their phone.

  • The VIP's office fills in its own form: preferences, travel and companions
  • Itineraries, trip sheets and rooming lists made from the bookings
  • The liaison officer told the moment the VIP reaches the gate
  • Security notes seen only by Protocol and the liaison officer
The VIP desk: each VIP's services, reply, next flight or train, hotel room, next car trip and liaison officer.

Turnout by district, proven at the gate.

Each district, department or college gets a target and a captain. What you report is counted from registrations and gate scans, not from numbers sent in by phone.

  • Groups to any depth, each with its own target
  • Coordinators follow up with captains, the groups furthest behind first
  • Registered, confirmed and attended for every group
  • Entries by gate, zone and category on the live board
Mobilisation: districts and their sub-groups, each with its coordinator, captains, target, registered, confirmed and attended, and groups at risk flagged.

A record you can stand behind.

Every person has one record, from invitation to check-in, and every figure comes from it. When the report goes up, the numbers reconcile.

  • Every scan recorded with its gate, device, crew member and time
  • Each team member on a named account, with no shared logins
  • Downloads of VIP reports logged
  • Reports as XLSX, CSV or PDF, and the post-event report
An event's reports after a workshop: on the list, holding a pass, checked in and no-shows, fees collected, and check-ins by hour.

Bought the way departments buy

Per event, or for the year
An event pack for a single event, or an annual plan that covers every event the department runs, with registrations pooled across the year.
Priced with purchase limits in mind
Every pack and plan is quoted with GST shown, so you can check it against your purchase route before we meet.
Through your agency, if that suits
We can work through your state IT agency, or through the event agency that runs your event.
Help with set-up and on the day
Set-up done for you, and event-day support remotely or on site, when you need them.

Bring us your next event.

Tell us what you are planning. We will walk you through Eventboard with your event in mind, and send you the full price sheet.

Book a demo[email protected]