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Run state-level events without the spreadsheets.

Invitations and replies, VIP desks and the dais, mobilisation and the gate, run from one place. The event operations platform for government departments, colleges and the agencies that serve them.

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  • No commission on your fees
  • Unlimited team members
  • WhatsApp, SMS and email built in
  • Data stored in India
The home of an investors' summit during its invitation drive: confirmed against target, days to go, silent VIPs, confirmations by segment, and the next actions, most urgent first.
An attendee's private page on a phone: confirmation of their registration and their pass's QR code.

One place to run the event, and each person on their part.

Large government and institutional events still run on spreadsheets, Google Forms, WhatsApp groups and printed lists. Nobody has the whole picture, and the figures don't add up afterwards. Eventboard keeps one record for every person, from the invitation to the gate, and gives each person on your team exactly their part of the event.

One record per person
Invited, registered, paid, seated, scanned and certified: one record for each person, with its history.
Figures that add up
Confirmations, turnout and attendance are counted from registrations and scans, never typed in.
Messages built in
Email, WhatsApp and SMS through one pipeline, with consent and an opt-out on every message.

Built for high-protocol events

Ticketing tools sell seats. Eventboard runs the operations behind a summit, a state function or a convocation: who is invited, who has confirmed, where every VIP is, and who actually came.

Protocol, handled.

Every dignitary's visit is planned desk by desk, and nothing falls between the desks.

  • Dais seating by order of precedence, with tent cards and a stage chart
  • Travel, stay and car desks working from one readiness board
  • Liaison officers told the moment their VIP reaches the gate
  • Drivers get their trip on a link, with no app or sign-in
  • Vehicle and parking passes, checked at the vehicle gate
The VIP desk: each VIP's services, reply, next flight or train, hotel room, next car trip and liaison officer.

Confirmations, not hope.

Set a target for each audience and see confirmations against it at any moment. Reminders chase the silent by themselves, and callers take over where reminders stop.

  • Invitations by email, WhatsApp and SMS, with a preview of who gets what and the cost
  • WhatsApp Accept, Maybe and Decline buttons, with replies in one Inbox
  • Call lists, each caller seeing only their own
  • A VIP who hasn't replied is escalated to the top of the list
Readiness of an invitation drive: invited, delivered, seen, replied and confirmed, the items that need attention, and confirmations against target for each segment.

Turnout you can prove.

Give each district, college or department a target, a quota and a captain. Progress counts only real registrations and gate scans, so the figures you report are the people who came.

  • Groups and sub-groups to any depth, each with its own target
  • Captains add their people through a private link, with no account
  • Nomination quotas per registration type, each captain's batch paid as one order
  • Groups falling behind are flagged for their coordinator
Mobilisation: districts and their sub-groups, each with its coordinator, captains, target, registered, confirmed and attended, and groups at risk flagged.

Paid the way institutions pay.

Fees go straight into your own Razorpay account with no commission, and receipts carry your name. Eventboard never holds your money.

  • Bank transfer with a payment request, the places held until it is paid
  • Pay later against a purchase or sanction order
  • Group bookings: one buyer, several places, names given later
  • Discount and complimentary codes
The payments report of a workshop: fees collected, awaiting payment and outstanding, and each order with its buyer, places, state and method.

Your whole team, no seat fees.

Organisers, desks, callers, gate crew and viewers each get exactly the access their job needs. Add as many people as the event takes: there is no charge per team member.

Who sees what on an event

Engagement Lead
Invitees, segments, campaigns and reminders
Callers
Their own call list, and nothing else
VIP Protocol
The VIPs, the dais and the liaison officers
Travel, Accommodation, Transport
Each their own desk: journeys, stays or cars
Liaison Officers
Only the VIPs assigned to them, on their phone
Venue & Seating
Halls, zones, seating plans and gates
Check-In Crew
The gates and the help desk
Badges & Certificates
Designs, print batches and certificates
Mobilisation Lead
Groups, targets, coordinators and captains
Viewers
Everything, read-only

How an event runs on Eventboard

The same record carries each person from the first invitation to the certificate, and each stage hands over to the next.

  1. 1

    Before the event

    • Publish the event's website in English, Telugu or Hindi
    • Open registration types with your own form and fees
    • Import invitee lists and set a target for each segment
    • Send invitations, and let reminders and callers chase replies
    • Book VIP travel, stays and cars; seat the dais and the halls
    Registering on a phone: registration types with their fees and seats left, the form, and an offer to book for several people.
  2. 2

    On the day

    • Scan passes at every gate from any phone, with no app to install
    • Handle walk-ins, reprints and lost passes at the help desk
    • Watch entries by gate, zone and category on the live board
    • Tell each liaison officer the moment their VIP arrives
    • Record attendance by day and by session
    The gate station on a phone: a pass scanned with the camera at a gate and admitted, showing the person's name and zone.
  3. 3

    After the event

    • Ask for feedback, with a rating for each speaker
    • Issue certificates by days, sessions or hours attended, or once feedback is given
    • Let anyone verify a certificate from its QR code
    • Download attendance, reports and the post-event report
    An issued certificate of participation with the principal's name, the date, and a QR code that verifies it.

Made for the institutions that run India's events

Built for how Indian institutions work

Security, consent, languages and purchase rules are part of the product, not an afterthought.

Read about security and data

  • Data stored in India

    Your event data is stored in India. Email goes out through Amazon SES in Mumbai.

  • Two-step sign-in

    An authenticator app, or a code by WhatsApp or SMS. Each organisation can require it of its admins or of everyone.

  • Each organisation apart

    Every organisation works in its own isolated space, and every request is checked against the person's role and functions.

  • Consent on every message

    WhatsApp consent is recorded, and every message carries an opt-out that holds across your events.

  • English, Telugu and Hindi

    Event websites in all three languages, with your own translations.

  • Accessible

    Event websites aim at WCAG 2.1 AA, and the main pages are checked automatically with axe.

  • Fits how you buy

    Prices per event or per year with GST shown, and fees by bank transfer or against a purchase order.

  • A named company

    Eventboard is built and run by WML IT Solutions, Hyderabad.

Priced per event, or for the year

No commission on your fees, no charge per team member, and invitees are free. Prices exclude 18% GST.

  • One event

    from₹4,999per event

    The Workshop pack, up to 300 registrations. Larger events and protocol events in packs above it.

  • Every event this year

    from₹2.4 lakha year

    Annual plans for departments and organisations that run many events.

  • Colleges and universities

    Talk to us

    Campus plans: one plan for every workshop, FDP and conference your institution runs in the year.

See pricingGet the full price sheet

Bring us your next event.

Tell us what you are planning. We will walk you through Eventboard with your event in mind, and send you the full price sheet.

Book a demo[email protected]